- Upon determination that material is no longer needed by a Wake Forest department, the following procedures should be followed:
By definition, Wake Forest University (WFU) property is all material of any value that was obtained through purchase, loan, or donation to WFU. Examples of such material include but are not limited to office and residential hall furniture and furnishings, lab and research equipment, technology equipment, kitchen appliances, tools, and other plant and facility related equipment and supplies.
In regards to materials management, WFU’s priority is to maximize the optimal usefulness of all materials within WFU. When WFU property is no longer needed by the department and cannot be re-used by another department within WFU, property will be sold at auctions or sales, and authorized non-profit organizations and charities will receive items by donation from WFU. The following programs have been put in place to assure the appropriate re-use of WFU’s resources in ways that benefit our local and global communities.
WFU customers cannot authorize the pickup of Surplus items that are owned by another department. By requesting a pickup by the Surplus Property Office, WFU customers authorize that all items are owned by that department. Items become the property of the Surplus Property Office upon pickup.
WFU employees are prohibited from disposing, giving away, donating, or selling university-owned property. Employees and departments can contact Surplus and/or go through the proper channels when there are items that are no longer needed by a department. The following procedures have been established as guidelines for employees to find the proper channels for disposing of, recycling, or re-using WFU property. The Surplus Property Standard Operating Procedure is subject to change and does not comprehensively incorporate all requirements of the university.
Equipment purchased with grant funds: If you are seeking to surplus equipment purchased with grant funds which may still be valued over $5000, please contact Financial & Accounting Services to find out how to appropriately surplus your item.